Upcoming Events

Nigeria Gas Summit

The conference will cover areas like clarifying the business conditions of current and future gas projects, as well as and Nigerian regulatory framework. Date: 26th Sept – 28th Sept 2017 Venue: Eko Hotels & Suites Lagos Contact Email: This email address is being protected from spambots....

Lagos Comic Convention 2017 (Comic Con 17)

The Lagos Comic Convention is an annual carnival style event that brings together the creative industry comprising of Comics, Animation, Gaming, Films and VR. There are also seminars and panel sessions on relevant topics from topical issues in comic making to fund raising opportunities for...

Cloud & Data centre Roadshow Lagos

The Africa enterprise infrastructure market is gradually maturing as an increasing number of organizations embrace more efficient, consolidated, manageable, and cloud-enabled infrastructures. Sitting at the heart of this shift is the implementation of digital transformation initiatives and the...

Nigeria International Sports Development & Exhibition Summit

It is a Sports Sponsorship and Partnership Activation Event, designed to bring together a wide range of both local and international companies in the fields of Sports Marketing, Sports Betting and Lottery, Textile/Sports Wears Industry, Infrastructure/Construction, Sports Science/Nutrition,...

Nigeria Alternative Energy Expo #NAEE2017#

The event will create an avenue for the transfer of knowledge and skills. It will feature the exhibit of local and international innovations and alternative energy solutions, and conferences vis-a-vis renewable energy. Location: Shehu Musa Yar’ Adua Centre Abuja FCT  Date: 18th - 20th October...

Steps Involved In Organising A Fundraising Event

 

Events generally are set up for a number of reasons, mostly for it's financial gains either for charity or as a form of business. In Nigeria, the number of fundraising charity event is few as compared to the paid non charity events. This might be ascribed to various reasons. However, in other to encourage proper fundraising events, we have done a research and  properly highlighted the important steps that should be considered in other to effectively set up a successful fundraising event for that new charity you are passionate about. Here are some points according to Joe Garecht

  1. Purpose:

Before doing anything else, you must decide what the purpose of your event is. Is this truly a fundraising event? Or does it have other goals? Perhaps your organization may be hoping to raise money at the event, but the main function of the event is to gain publicity, or reach out to a new network. Many charitable events have more than one goal. Figuring out the details for your event will depend on knowing what goals you are trying to achieve.

  1. Fundraising Goal:

In conjunction with the event host committee, organization staff, and key fundraisers, you must decide what amount of money you plan to raise at the event. If this is truly a fundraising event, then everything in the event plan will be geared to raising this specific amount of money. The amount you choose should be what you hope to net, that is, the amount you plan to raise after expenses are deducted.

  1. Budget:

Every fundraising event plan should contain a complete budget listing all of the expenses that will be required to hold the event. Your budget should include staff, invitations, space rental, catering, entertainment, transportation, security, utilities, and anything else that will be required to make the event a success. Your budget should take into account your fundraising goal, ensuring that you raise that amount above and beyond all expenses. Be sure to leave a little extra room in your budget for unforeseen costs.

  1. Leadership:

As part of your fundraising efforts, your event will most likely have a “host committee” and one or more “host committee chairpersons.” These people are responsible for contributing substantial amounts to the event and encouraging others to do the same. The host committee is generally composed of wealthy donors, business leaders, or local celebrities. The host committee and chairpersons are not responsible for actually running the event, but are integral to ensuring that you reach your fundraising goals.

  1. Target Audience:

Who is the target audience for your event? Is this a general fundraiser where everyone will be invited? Or is this event geared towards a specific group like business people, parents, or young professionals? In short, you must decide whom you will invite to your event.

  1. Set – Up:

Your event staff should plan the event set-up well in advance. The set-up includes all of the particulars of the actual event: Where will it be? Will food be served? Will there be entertainment? What kind of dress will be required? What is the itinerary for the event?

  1. Marketing:

Just like a new product, your event needs to be aggressively marketed to your target audience. You need to convince your supporters that your organization and event are worthy of their time and money. Draw up an entire marketing plan for the event. Possible methods of “getting the word out” include: using your non-profit’s fundraising network, mailed invitations, direct mail, phone banks, word of mouth and the event host committee.

  1. Sales:

Once you market your event, there must be a procedure in place for making the actual ticket sales, or accepting donations for the event. You must decide whether there will be different contribution levels for the event (such as a flat ticket charge, an extra charge to be invited to a V.I.P. reception in addition to the event, etc.). You must decide who will sell the tickets, how they will be shipped or delivered, and who will be responsible for organizing the incoming information.

  1. Practice:

While you probably won’t need a full run-through of your event, it is essential that everyone who is working the event know, ahead of time, what their responsibilities are, where they should be during the event, and how the event is going to “flow.” If you are having a large or unusual event, the key event staff may want to have a practice run to make sure that your operation is running smoothly.

  1. Thank – You:

One of the most oft heard complaints from contributors to charitable fundraising events is, “They never even said ‘thank-you.’” Ditto for your event volunteers. Make sure that the organization takes the time to send thank-you notes to everyone who is involved in your event, including contributors, volunteers, staff and vendors. Keep your donors happy… you’re probably going to be asking them for another donation sometime down the road.


 

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