Upcoming Events

Nigeria Gas Summit

The conference will cover areas like clarifying the business conditions of current and future gas projects, as well as and Nigerian regulatory framework. Date: 26th Sept – 28th Sept 2017 Venue: Eko Hotels & Suites Lagos Contact Email: This email address is being protected from spambots....

Lagos Comic Convention 2017 (Comic Con 17)

The Lagos Comic Convention is an annual carnival style event that brings together the creative industry comprising of Comics, Animation, Gaming, Films and VR. There are also seminars and panel sessions on relevant topics from topical issues in comic making to fund raising opportunities for...

Cloud & Data centre Roadshow Lagos

The Africa enterprise infrastructure market is gradually maturing as an increasing number of organizations embrace more efficient, consolidated, manageable, and cloud-enabled infrastructures. Sitting at the heart of this shift is the implementation of digital transformation initiatives and the...

Nigeria International Sports Development & Exhibition Summit

It is a Sports Sponsorship and Partnership Activation Event, designed to bring together a wide range of both local and international companies in the fields of Sports Marketing, Sports Betting and Lottery, Textile/Sports Wears Industry, Infrastructure/Construction, Sports Science/Nutrition,...

Nigeria Alternative Energy Expo #NAEE2017#

The event will create an avenue for the transfer of knowledge and skills. It will feature the exhibit of local and international innovations and alternative energy solutions, and conferences vis-a-vis renewable energy. Location: Shehu Musa Yar’ Adua Centre Abuja FCT  Date: 18th - 20th October...

Ten Tips For Organising An Exhibition

 The process of planning an exhibition is always Tedious and no matter how much time one gets it never seems to be enough. We decided to find a proper list that gives good tip for organising an exhibition. Find it below.

  1. Good planning and organisation

This is the most important! Make sure you have enough time and people with the right knowledge and experience to carry out the project.

Organizing exhibitions is a process; objects don’t appear on display by magic and every exhibition is the result of planning and organisation. Consider your success factors from the outset and make sure the team keeps referring to them.

Make sure you have enough time for last minute changes or unforeseen problems. Couriers have been known to take their object home if they find the gallery is still being built or the display case is not ready.

Make a list of everything you have to do. It could include design, contracts, loans, transport, customs, licensing, insurance or indemnity, couriers, copyright, display cases, web page, education programmes and marketing.

  1. Adequate budget

Money is not the most important thing but you must match your exhibition to your budget. Know exactly what the budget is and stick to it. You can always expand if more money comes in.

  1. Documentation

Set up good systems for logging objects, loans, dates, etc., and keep track of everything. Sign and date agreements. Keep records.

  1. Team work

Every exhibition calls for teamwork. Have one team leader and regular team meetings.

  1. Good communication & negotiation

Make sure everyone in the team knows what is happening and when. Talk to each other and have frequent communication with lenders and contractors. Most difficulties can be solved by negotiation.

  1. Keep to the schedule

All exhibitions are time-bound, under pressure and with fixed deadlines. Have someone in charge of the schedule who makes sure everything is on time and who can take action if things start to slide.

Make sure the schedule is written down and available for everyone. It should set out all the key stages and milestones of the project with dates and the named responsible person. Activities can be plotted on the chart to make sure programme is on time.

  1. Clear areas of responsibility

Make sure everyone’s role is clear so that there are not “too many cooks…” Who is responsible for making decisions and who has the last word?

  1. Emergency response

Know what to do if things go wrong. Have the team do a risk assessment at the outset and draw up a response plan. Make sure everyone knows the plan.

  1. Good maintenance

Make sure the exhibition looks as good on the last day as at the opening. Peeling labels, dirty marks or broken interactives give a poor message and also reduce visitor enjoyment.

  1. Legacy

And when the exhibition closes, make sure all the hard work leaves something behind. A website, catalogue, workshop, app or partnerships can all continue to provide benefits long after the items have gone home.
The success of an exhibition doesn’t depend on size, money or visitor figures. Any exhibition can be a success with careful planning and good organisation.

 

Culled From Cilip

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